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Admissions & Advancement Associate | NH

Admissions & Advancement Associate | NH

Hampshire Country School

28 Patey Cir.
Rindge, NH 03461
United States


Posted on June 8, 2023


The Admissions & Advancement Associate facilitates admissions and enrollment processes for Hampshire Country School and the Timbertop Camp summer program by receiving initial inquiries from prospective parents and referral sources and overseeing the processes that result in the enrollment of appropriate students.

These include but are not limited to: communication, record keeping, tours, and relationships with peer and referral professionals.

This position also supports the continued development of alumni connection through events, planned visits, and communication.

The Admissions & Advancement Associate also fosters a culture of giving to support annual fund development goals.

This is an entry-level position that will include substantial training.

Candidates who meet some, but not all, of the qualifications, are encouraged to apply for consideration.

In addition to salary and benefits, HCS also provides housing, utilities, and professional development opportunities.

We are seeking candidates to live on or near our campus in southern New Hampshire.


Roles and Responsibilities:

Admissions and enrollment management

  • Receiving initial inquiries from prospective parents and referral sources and responding with information about the benefits and unique features of HCS.
  • Ensure that communication with parents and outside professionals is handled in a professional and timely manner. 
  • Ensure that tours/visits with outside professionals and parents are established and conducted professionally.
  • Overseeing the processes that result in enrollment of appropriate students, including maintenance of confidential records and creation of enrollment documents in conjunction with Head of School and Nurse / Administrator.
  • Manage adherence to departmental budget plans measured by annual budget allocation and Head of School’s quarterly re-forecasting.
  • Support creation and implementation of business development plan based on the Head of School direction and strategic planning designated by the Board of Trustees.
  • Ensures regular communication with prospective parents and referral sources through multiple media.
  • Maintain website, social media and print media resources representing the school based on the Head of School’s direction.
  • Oversees the effective integration of student needs, family concerns, and school capabilities into inter-departmental structure as measured by the satisfaction of other departments represented in the enrollment process as observed through Head of School’s communication with other department managers.

Advancement and alumni relations

  • Manage fund development database.
  • Support management of annual appeal and other events in the annual fund development plan.
  • Maintain connections with alumni through newsletters, phone calls, social media, and hosting visits.
  • Plan and implement occasional events held regionally to connect with alumni.

Positive interaction with students, co-workers, and community members

  • Maintain individual relationships with every member of our learning community, especially students. 
  • Help identify specific opportunities for students to achieve growth and empowerment through unique projects.
  • Maintain healthy relationships with co-workers and the larger community.
  • Share in meals, forum presentations, and leading occasional educational activities (approximately once per month).


In carrying out their duties, the Admissions & Advancement Associate also:

  • Aligns with school Mission, Vision, Values and Program.
  • Engages with students and builds positive relationships. 
  • Participates in meals and community life in addition to job responsibilities.
  • Completes other duties, as assigned by Head of School, if/when admissions/advancement demands are lighter.

Commitments, Knowledge, Skills, and Abilities 

  • A commitment to the method of lightheartedness, understanding, structure, and compassion.
  • Facilitation, presentation, interpersonal, and mediation skills.
  • Have the ability to manage a number of competing demands and triage what needs attention first.
  • Resilience and creativity.
  • Familiarity with challenging students and difficult behaviors.
  • Being flexible and adapting to changing circumstances.
  • Being willing and able to exercise judgment and take risks.

Desired Qualifications:

(An equivalent combination of education, training, and experience will be considered.)

  • Bachelor’s or master’s degree in a helping professions field.
  • Minimum of two years of related experience with specialty school/program admissions.
  • Experience with learners who are neuro-diverse or twice exceptional.
  • Exceptional communication,organizational and customer service skills.
  • Fluency with word processing, spreadsheet, presentation, CRM, social media, website hosting, and email software.


Vision, 401(k), Dental, Medical, Life Insurance